The 8 Best Accounting Software for eBay Sellers
If you’re an eBay seller, you know that eBay bookkeeping can be tedious.
Not only do you need to keep track of your profits and expenses, but you also need to report your income and pay taxes on it.
That’s why many eBay sellers use accounting software with many features to manage their business more efficiently.
In this guide, I’ve reviewed and ranked the best accounting software for eBay sellers and how it can help make your life easier!
QuickBooks Online is a favorite among new and QB users for its functionality and simplicity.
Xero is a cloud-based solution perfect for small businesses with plans of scaling in the future.
Sage offers more advanced features to streamline the accounting processes of larger businesses.
Impress your customers with Freshbooks’ customizable professional invoices and automated reminders.
Maintain your books efficiently with GoDaddy, even on a tight budget. It’s easy to use, even for those with no bookkeeping experience.
Table of Contents
Table of Contents
What Is Accounting Software for eBay Sellers?
Accounting software for eBay sellers is a particular type of software for managing business finances on the platform.
It can help you in several ways, such as:
- Tracking income and expenses: Accounting software can help track your income and expenses. This allows you to easily see how your business is performing, so you can make adjustments as needed.
- Sales tax management: Accounting software can help you calculate your taxes. This will allow you to stay on top of your tax obligations.
- Invoicing and billing: It can manage and send invoices automatically to save time.
- Payroll tracking: Many eBay sellers are also small business owners, meaning they may need to manage a team of employees.
In that case, they will need software to help you keep track of employee-related expenses.
- Inventory management: This allows you to easily keep track of your stock levels and place orders when necessary.
- Order tracking: This feature lets you keep track of your orders, so you always know where they are in the fulfillment process.
- Shipping labels: Finally, some accounting software programs also offer shipping label printing functionality.
This can save you time and hassle when shipping orders to your customers.
The Best Accounting Software for eBay Sellers
Here are the top accounting software programs for eBay sellers.
QuickBooks Online easily nails the top spot with its excellent balance of a feature-rich tool set and an intuitive and modern user interface.
You can create your eBay accounting spreadsheet and use its other functions without additional help or tutorials. Customizing financial reports is also effortless, reducing the time it takes to manage your data.
- Best For Start-ups
- Price Starting at $15/mo
- Annual Discount Starting at $180/yr
- Promotion 50% off on your first three months
QuickBooks Online is definitely one of the most popular accounting software programs for eBay sellers. It’s a web-based program that needs no installation or downloading.
This program has an easy-to-use interface and tons of helpful features, one of which is job costing. With this feature, you can see which projects earn money and which ones don’t.
It offers everything you need to manage your finances, including:
- Income and expense tracking
- Invoicing and billing
- Inventory management
- Order tracking
It also connects to dozens of apps, such as your eBay seller account. You can also program its rules to do most of the bulky accounting work for you.
However, there is no direct integration for this software. But an application like Zapier can help you integrate the different software you use to operate your eBay business.
- A comprehensive set of features
- Easy-to-use interface
- Connects to many different apps and software programs
- Automated rules to save you time and effort
- The interface may be a bit overwhelming or difficult to navigate.
- It may not be as suitable for small businesses with more complex accounting needs.
QuickBooks Online has four pricing tiers:
- Simple Start: $15 monthly
- Essentials: $27.50 monthly
- Plus: $42.50 monthly
- Advanced: $100 monthly
Xero’s biggest advantage is its capability to handle the needs of solo and new eBay sellers. At the same time, it has a plan you can upgrade to once your business grows.
That way, you won’t need to shift to a different accounting software for more complex accounting needs.
- Best For Beginners
- Price Starting at $25/mo
- Annual Billing Starting at $300/yr
- Promotion Free 30-day trial
Another popular choice for eBay sellers is Xero.
Xero is a cloud-based accounting software specifically for the use of small businesses and startups.
Its intuitive interface is a breeze to use, even if you dont have any prior experience with eBay business accounting or finance.
This program offers many of the same features as QuickBooks, including:
- income and expense tracking
- invoice management
- order tracking
Additionally, it offers some unique features such as balance sheet and cash flow forecasts, bank reconciliation tools, and more.
It also has many integrations that make it an ideal choice for eBay sellers.
For example, it connects seamlessly with ecommerce platforms like Shopify and WooCommerce. It also integrates with shipping providers such as FedEx, UPS, and USPS.
- Offers a wide range of features
- Intuitive interface that’s easy to use
- Excellent integrations with other platforms and apps
- Customizable to suit the specific needs of your business
- 24/7 online support
- May not be suitable for businesses with more complex accounting needs
Xero has three pricing tiers:
- Starter: $25 monthly
- Standard: $40 monthly
- Premium: $54 monthly
If your eBay business has grown in size and needs software with more advanced features, Sage is a good option.
It offers excellent integration with various apps and platforms and a collaborative workflow within large teams.
- Best For Advanced accounting features
- Price Starting at $34.30/mo
- Annual Billing Starting at $346.80/yr
- Promotion None
Sage Business Cloud Accounting offers all of the basic accounting features that you would expect, such as:
- Income and expense tracking
- Invoice management
- Order tracking
In addition, it also offers some advanced features such as invoicing templates, reports export capabilities, and multiple company functionality.
Its features are easy to use and customizable, making it an excellent choice for eBay sellers.
Sage Business Cloud Accounting also connects with many different apps and software programs.
For example, you can easily integrate it with your online store or shopping cart, as well as shipping and fulfillment software like USPS and UPS.
Offers a wide range of basic and advanced features
- Easy to use interface
- Excellent integrations with other apps and platforms
- Customizable to suit your business needs
- Multiple company functionality
- Difficult to learn
- Limited data storage
- Pro Accounting: $34.30 monthly
- Premium Accounting: $55.20 monthly
- Quantum Accounting: $91.45 monthly
Freshbooks offers eBay stores of all sizes tons of features to automate accounting activities. Its biggest strength lies in its customizable reports and invoices that look truly professional.
- Best For Businesses who want customized invoices
- Price Starting at $4.50/mo
- Annual Billing Starting at $130.50/yr
- Promotion Free 30-day trial, no credit card required
Freshbooks is a cloud-based accounting software that is specifically designed for small businesses.
It has a powerful invoicing feature and allows you to estimate, invoice, and bill your clients.
You can also track time and manage expenses and finances flexibly.
It allows you to create and send professional invoices within minutes, helping you save time and money on managing your finances.
It also integrates seamlessly with eBay, allowing you to easily manage your orders and eBay sales data while on the go.
In addition, Freshbooks comes with an extensive library of pre-designed templates and professional reports.
This makes it easy to create professional invoices that look great.
And with its powerful search capabilities, you can easily find and track your past invoices with just a few clicks.
- Cloud-based accounting software that caters to small businesses
- Powerful invoicing features that allow you to create and send professional invoices within minutes
- Integrates seamlessly with eBay
- Comes with pre-designed templates and professional reports
- Powerful search capabilities for finding and tracking past invoices
- Customizable invoices
Limits on users and clients
- May not be a good choice for businesses with large or complex accounting needs
Freshbooks has four pricing tiers:
- Lite: $4.50 per month
- Plus: $9 per month
- Premium: $16.50 per month
- Custom: Depends on clients’ requirements
Are you looking for a low-cost accounting solution? GoDaddy is one of the best accounting software for cost and quality.
Despite its inexpensive monthly fee, it’s packed with features to help even non-bookkeepers generate reports and import account information quickly.
- Best For Businesses with limited budgets
- Price Starting at $4.99/mo.
- Annual Billing Starting at $59.88/yr
- Promotion 45-day money-back guarantee
GoDaddy Online Bookkeeping has many features that can help you save time and money.
If you’re an eBay seller, this user-friendly and intuitive software can help you streamline your accounting processes and manage your finances more efficiently.
The accounting software features include generating sales reports, controlling expenses effectively, and quickly creating invoices.
It’s also highly customizable to meet the specific needs of eBay sellers.
For example, you can quickly add and edit fields on sales forms to capture information specific to your business.
You can also easily set up recurring invoices and manage multiple users.
- User-friendly and intuitive design
- Automates sales reports, controls expenses effectively, and creates invoices with ease
- Customizable to meet the specific needs of eBay sellers
- Suitable for multiple users
- Some features require a paid subscription
- May need some time to learn how to use the software
GoDaddy has three pricing tiers:
- Get paid: $4.99 monthly
- Essentials: $9.99 monthly
- Premium: $14.99 monthly
Zoho Books is an excellent alternative to QuickBooks Online because of its simple layout and mass customization features. It also allows multiple users, so it makes collaboration within teams or business partners easier.
- Best For Multiple user viewing
- Price Starting at $12/mo (for paid plans)
- Annual Billing Starting at $120/yr (for paid plans)
- Promotion Free 14-day trial
Zoho Books is another excellent option for eBay sellers looking for an accounting software solution.
It offers a wide range of features that can help you manage your finances and stay on top of your business.
These features include the ability to:
- Create customized invoices
- Easily track expenses
- Set up recurring billing
- Manage your team’s tasks and projects
Zoho Books is also highly user-friendly and easy to navigate.
This means you can immediately create an eBay accounting spreadsheet without investing a lot of time learning how to do it.
And with multiple user licenses available, you can easily share access with your employees or other business partners.
Overall, Zoho Books is a great choice for eBay sellers who want an easy-to-use and comprehensive eBay accounting software solution.
- A user-friendly and intuitive design that’s perfect for beginners
- Wide range of features to help manage finances and stay on top of your business
- Available in multiple user licenses, making it easy to share access with team members or business partners
- Client portal for customers to view their transactions
- Bank reconciliation
- Multiple payment gateway integrations
- Auto-charging feature for recurring transactions
- Requires paid subscription or additional payments for add-ons
- Limits on the number of contacts and transactions
- Free: $0 monthly
- Standard: $12 monthly
- Professional: $24 monthly
- Premium: $36 monthly
- Elite: $129 monthly
- Ultimate: $249 monthly
Not all businesses need extensive features like inventory management or time-tracking. If you only want to automate particular elements of your accounting system, Kashoo will get the job done.
- Best For Businesses that don’t need advanced features
- Price Starting at $20/mo (for paid plans)
- Annual Billing Starting at $240/yr (for paid plans)
- Promotion Free plan, free 14-day trial
If you are an eBay seller looking for the simplest way to organize your accounting data, look no further than Kashoo.
This software helps you with:
- Tracking your sales and expenses
- Managing customer contact information
- Creating professional invoices
Aside from being user-friendly and simple, it comes with a wide range of tools that cater specifically to eBay sellers’ needs.
These include tools for inventory management, calculating shipping costs, and managing customer contact information.
This software also allows you to create professional-looking invoices that will help improve your customer experience.
- Fast and easy to use, making it simple to get started right away
- Income and expense management
- Project cost tracking
- Simple set of tools and features that can help you run your business more effectively
- Requires a paid subscription or additional payment for add-ons and extra features
Kashoo has three pricing tiers:
- trulysmall.invoices: $0 monthly
- trulysmall.accounting: $20 monthly
- Kashoo: $30 monthly
WorkingPoint delivers a good user experience with its customizable dashboard. Its efficient double-entry accounting service also helps keep your books balanced with every eBay transaction.
- Best For Businesses that want automated balancing
- Price Starting at $9/mo
- Annual Billing Starting at $99/yr
- Promotion Free 30-day trial, no credit card required
WorkingPoint prides itself on being an online small business management solution.
With this software, you won’t have to juggle multiple software packages. It already has integrations for tools for small business accounting, online invoicing, and other small business needs.
One of the key benefits of WorkingPoint is its user-friendly interface.
Plus, it’s cloud-based, so you manage your business wherever you are.
The customizable dashboard also makes it easy to see the key metrics most important to you.
- A comprehensive set of features and tools to manage finances and stay on top of your business
- Intuitive user interface and design
- Customizable dashboard for tracking key business metrics
- More suited for small businesses, as larger companies may need more advanced features and capabilities
- No mobile version
- Lightning: $9 per month
- Thunderstorm: $19 per month
Choosing the Right Accounting Software for eBay Sellers
Here are the points to consider when choosing the right eBay bookkeeping software for your business.
Before choosing any software, it is essential to consider the most important features your business requires.
Some eBay sellers may need advanced billing and invoicing tools. Others may want to focus more on inventory management and tracking sales data.
It’s best to find accounting software with all the features you need and any additional tools that can help improve your bottom line.
Another important consideration when choosing accounting software for your eBay store is integration.
This refers to the software’s capability for working with other tools and applications that you use to manage eBay transactions.
Suppose you also sell on Amazon. In that case, look for an accounting solution that integrates with Amazon’s seller platform.
This can help streamline your workflow and ensure that all your data is in one place.
Of course, the cost is also a significant factor when choosing accounting software for your eBay account.
Many software solutions offer free trials or limited-time offers to help you get started without breaking the bank.
When comparing different options, consider the initial cost, ongoing subscription fees, or other associated costs.
You may also want to consider any hidden costs that could surprise you down the road. An example would be extra fees for customer support or migration services.
Ease of Use
User experience includes factors such as the software’s overall layout and design and its complexity level.
Ideally, you should find a solution that’s intuitive and easy to use so that you can adapt quickly.
Access and Number of Users
When choosing accounting software for your eBay business, you should consider access and user restrictions.
Some software solutions may only be available to a single user. Others may allow multiple users or teams to access and collaborate on the same data.
Additionally, you should consider whether or not there are any limits to the number of users or the data that can be stored.
This can affect your long-term business needs.
The size of your business also matters.
Many solutions may have everything a small business needs but may lack the advanced features or scalability that larger companies need.
Fortunately, many other options are suitable for both small and large businesses.
Frequently Asked Questions (FAQs)
Why Do I Need Accounting Software With eBay?
Accounting software is an essential tool for eBay sellers, allowing you to easily manage and track your business finances.
In particular, eBay business accounting software makes it easier to:
- Manage your inventory and sales data
- Bill customers
- Invoice clients
- Track your bottom line
Additionally, many accounting software solutions integrate with other tools and applications, such as Amazon’s seller platform.
This makes it a convenient choice for businesses that sell on multiple channels.
Does eBay Work With Quickbooks?
Yes, Quickbooks Online is a great accounting software to use for your eBay business.
QuickBooks Online offers a ton of features to help you manage your inventory, track sales data, invoice customers, and more.
Additionally, Quickbooks Online can easily integrate with other applications, such as Amazon’s seller platform.
What Accounting Method Does eBay Use?
eBay uses the accrual accounting method, a common approach for businesses selling products and services online.
This accounting method allows businesses to track revenue based on when sales are made rather than when payments are received.
It also helps businesses record unpaid invoices as liabilities on their balance sheets.
How Much Can You Sell on eBay Before Reporting to IRS?
The IRS requires eBay, as well as other e-commerce marketplaces, to issue a Form 1099-K to sellers.
This applies to all sellers whose sales surpass $600 as of January 1, 2022.
This new tax requirement will pertain to your 2022 sales.
You must file returns in 2023 for the tax year 2022.
The Bottom Line
With the right accounting software, you can stay on top of all aspects of your business while worrying less about your finances.
Whether you’re just starting out or looking to upgrade your existing accounting solution, there are many options out there to try.
To find the best eBay accounting software for your business, be sure to consider the factors mentioned above.
Want to increase your eBay sales? Learn about SEO factors to follow to increase organic traffic on eBay.
Founder of OJ Digital Solutions